Bus Rentals in Madison, Wisconsin

Charter bus rentals in Madison typically range from $1,200 to $3,500 per day, but exact prices vary based on vehicle size, trip duration, mileage, and time of year. Local trips—like shuttles between UW–Madison and downtown or single-day outings to Milwaukee—may be billed hourly or by the day. The best way to get an accurate cost is to call Charter Bus Company Madison at 608-815-3780 for an instant, personalized quote.

We calculate your price based on the type of bus, the length and distance of your trip, the time of year, and any special requests or add-ons. Local trips within Madison (like campus shuttles or downtown transfers) are usually billed by the hour. Longer trips—such as a multi-day outing to Chicago or Minneapolis—are charged by the day or by the mile. Additional factors include tolls, parking fees, and whether your itinerary requires driver lodging.

Yes, we require a non-refundable deposit to secure your reservation. This deposit is typically due at the time of booking and is applied toward your total balance. The amount of the deposit will be specified in your contract and varies depending on the size and type of vehicle you are renting. Your reservation is not confirmed until the deposit has been received.

The final payment for your charter bus rental is due before the start of your trip. The exact deadline will be specified in your contract, but it is typically required several days to a week prior to departure. This ensures that all funds are processed and accounted for before services are rendered. Failure to pay the remaining balance on time may result in cancellation of your reservation.

Yes, driver gratuity is typically included in your quote as a standard percentage of the total rental cost. However, if you feel your driver provided exceptional service, you are welcome to offer an additional tip at the end of your trip. Many groups choose to give extra cash directly to the driver as a thank-you for outstanding professionalism, punctuality, and assistance with luggage or special requests.

Charter Bus Company Madison offers a full fleet of vehicles in Madison, including 15, 18, 20, and 28-passenger minibuses; 45 and 56-passenger full-size motorcoaches; and several party bus models seating 14 to 40 guests. We also provide school buses, ADA-accessible coaches, and select VIP/luxury sprinters. Available brands include Van Hool, Prevost, MCI, Setra, Grech, Turtle Top, and more. Call 608-815-3780 to check availability or request a specific model.

Our Madison-area charter buses can be equipped with reclining seats, individual reading lights, climate control, overhead parcel racks, luggage bays, onboard WiFi, power outlets or USB ports, flat-screen monitors, DVD players, and PA systems. Larger motorcoaches often feature one or more clean restrooms. Optional upgrades include leather upholstery, tray tables, forward-facing seating, and custom branding. Let your reservation specialist know which amenities matter most to your group.

It’s best to book your Madison charter bus 6 to 9 months in advance, especially if your trip falls during peak seasons like spring (graduations, weddings) or fall (Badger football, school outings). Summer and holiday weekends also fill up quickly. For large events or multi-day trips, book as early as possible to ensure vehicle availability and the best rates. Last-minute rentals are possible but may be more expensive and limited in selection.

Booking a Madison charter bus with Charter Bus Company Madison is easy! Just call our 24-hour team at 608-815-3780 and provide details about your trip, including dates, pickup and drop-off locations, group size, and any special requests. We’ll give you a free, instant quote over the phone. If you’re happy with the price, you can reserve your bus online by signing the contract and paying the deposit.

Yes, if your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should be a national brand (such as Holiday Inn, Hampton Inn, or similar) and must offer parking for the bus. The driver’s room should be reserved under your group’s block and paid for in advance. Providing proper accommodations ensures your driver is well-rested and compliant with federal hours-of-service regulations.

No, your quote covers the cost of the bus, driver, fuel, and standard insurance, but it does not include tolls, parking fees, or entrance fees to certain venues. Any additional expenses incurred during the trip—such as highway tolls, city parking (e.g., downtown Madison), or event-specific charges—are the responsibility of the group. These can be paid directly as they arise or settled after the trip if billed to the carrier.

Charter bus parking in Madison is available at several locations, including the Alliant Energy Center, UW–Madison campus lots (with advance arrangement), and designated areas near the Kohl Center and Camp Randall Stadium. Downtown street parking is limited, but there are surface lots that can accommodate larger vehicles. Always check ahead with your destination for specific bus parking instructions, as policies vary by venue and neighborhood.

Madison’s public transit is provided by Metro Transit, which operates fixed-route buses throughout the city and surrounding areas. While convenient for individual riders, Metro Transit does not offer custom schedules or direct service to many regional destinations. A private charter bus gives your group exclusive use of the vehicle, door-to-door service, flexible timing, and amenities like WiFi and restrooms—making it a better choice for large groups, special events, or out-of-town trips.

We provide charter bus service to and from all major airports in the region, including Dane County Regional Airport (MSN) in Madison, General Mitchell International Airport (MKE) in Milwaukee, O’Hare International Airport (ORD) and Midway International Airport (MDW) in Chicago, and Minneapolis–St. Paul International Airport (MSP). We also serve smaller regional airports upon request. Curbside pickup and drop-off are coordinated according to airport regulations.

Charter Bus Company Madison serves all types of groups in Madison, including schools, universities, sports teams, corporate travelers, wedding parties, government agencies, religious organizations, and social clubs. Whether you’re organizing a field trip, business meeting, athletic event, conference, or sightseeing tour, we have the experience and fleet to handle groups of any size. We also work with senior centers, nonprofit groups, and families planning reunions or special outings.

We provide transportation for every type of event in Madison, including University of Wisconsin–Madison campus tours, Badgers game-day shuttles to Camp Randall and the Kohl Center, corporate events at Monona Terrace, wedding guest transportation to venues like the Madison Club or Overture Center, school field trips to the Capitol or Henry Vilas Zoo, and festival shuttles for events like Freakfest or the Dane County Fair. We also handle airport transfers, multi-day conventions, and private group outings.

Charter Bus Company Madison proudly serves Madison and every city across the Midwest! We regularly provide service to Middleton, Sun Prairie, Fitchburg, Verona, Waunakee, Stoughton, and Monona, as well as longer-distance trips to Milwaukee, Chicago, Rockford, Wisconsin Dells, Green Bay, Appleton, Janesville, Beloit, La Crosse, Eau Claire, Dubuque, and Minneapolis–St. Paul. Need a one-way or multi-city itinerary? Our team can dispatch a bus to any location that best fits your group’s travel plans.