Eau Claire Charter Bus Rentals

Charter bus rentals in Eau Claire typically cost between $1,500 and $3,500 per day, depending on the size of the vehicle, duration of the trip, and time of year. Local trips with minimal mileage start at $150–$250 per hour, while longer out-of-town routes (like Eau Claire to Minneapolis or Madison) are billed by the mile—usually $4–$7 per mile. Large events, multi-day tours, or peak-season rentals may exceed $4,000.

Pricing is based on several factors: the type and size of the bus (minibus, full-size coach, etc.), the length and duration of your trip, mileage, time of year, and any special requests or custom amenities. Additional charges may apply for tolls, parking, driver lodging, or multi-day rentals.

Yes, we require a non-refundable deposit to secure your reservation. This deposit is typically due at the time of booking and will be applied toward the total cost of your rental. The remaining balance must be paid before your trip departs.

The final payment for your Eau Claire bus rental is due before the trip begins. We’ll provide a specific deadline when you book, but it’s typically one to two weeks prior to your departure date. This ensures all funds are cleared and paperwork is complete before your group boards the bus. Late payments can result in additional fees or cancellation of the reservation. We accept most major credit cards, ACH transfers, and other electronic payment methods for your convenience.

Yes, driver gratuity is included in your quote by default. However, if you feel your driver provided exceptional service, you’re welcome to offer an additional tip at the end of your trip. Most groups tip 10–20% of the total rental cost.

We offer a wide range of buses in Eau Claire, including 15 to 35-passenger minibuses, 56-passenger full-size motorcoaches, party buses, and several specialty vehicles. Our fleet includes models from top manufacturers like Van Hool, Prevost, MCI, Setra, and Grech. Smaller groups often choose minibuses for corporate shuttles or wedding transportation, while larger groups—such as school trips, sports teams, or conference attendees—prefer full-size coaches. Party buses and executive coaches are also available for special events or VIP travel.

Our buses can be equipped with reclining seats, climate control, onboard WiFi, power outlets or USB ports at each seat, flat-screen TVs with DVD players, Bluetooth audio systems, PA/microphone setups, and luggage storage compartments. Full-size coaches typically include a clean onboard restroom. Additional amenities may include leather upholstery, individual reading lights, tray tables, and hardwood-style flooring. For longer trips, ask about buses with extra legroom, forward-facing video monitors, or custom seating layouts. We can accommodate most special requests—just let us know what your group needs.

It’s best to book your charter bus at least six to nine months in advance, especially if your trip falls during peak travel seasons (spring and fall) or coincides with major events like UW–Eau Claire homecoming, Eaux Claires Festival, or large weddings. Last-minute bookings are possible but may limit your vehicle options and increase the price. Summer construction projects and winter sports schedules can also affect availability, so early reservations are strongly recommended.

Start by calling our 24-hour team at 608-815-3780 or using our online form to request a quote. Provide details about your trip—pickup location, destination, date, group size, and any special requirements. We’ll send you a personalized quote quickly. Review your options, choose the bus that fits your needs, and pay the deposit online to secure your booking. The remaining balance is due before departure. Our team is available 24/7 to answer questions and assist with any changes.

Yes, for overnight or multi-day trips, you are responsible for providing hotel accommodations for the driver. The hotel should be comfortable and conveniently located near your destination. Most groups book a room at the same hotel where they are staying. If this isn’t possible, choose a nearby hotel with easy access to parking and amenities. The driver needs a safe place to rest between shifts to comply with federal hours-of-service regulations. Single-day trips do not require lodging.

No, your quote does not include tolls, parking fees, or venue access charges. These expenses are the responsibility of the group and must be paid separately during the trip. Toll roads are uncommon in the Eau Claire area but may be encountered on longer routes to Chicago or Minneapolis. Parking fees vary by destination—downtown hotels, sports venues, and event centers may charge for bus parking. Arrange payment in advance or reimburse the driver for out-of-pocket expenses.

Charter bus parking is available at several locations in Eau Claire, including the Pablo Center at the Confluence, UW–Eau Claire campus lots, Carson Park, and major hotel properties with large surface lots. Downtown street parking is limited but possible in designated areas. For longer stays, arrange parking at the Eau Claire County Expo Center or Oakwood Mall. Always confirm parking availability with your destination in advance—some venues require permits or advance reservations for oversized vehicles. Our team can help identify suitable parking locations based on your itinerary.

Eau Claire Transit operates fixed-route city buses, but service is limited outside downtown and UW–Eau Claire. There’s no light rail or regional commuter service. Private charter buses run on your schedule, serve any destination, and offer door-to-door service with better amenities. They’re faster, more comfortable, and ideal for groups traveling beyond city limits or on custom routes.

We provide airport transfers to and from Chippewa Valley Regional Airport (EAU) as well as larger hubs like Minneapolis–St. Paul International Airport (MSP), La Crosse Regional Airport (LSE), and Central Wisconsin Airport (CWA) in Mosinee. Buses are scheduled to meet arriving flights, depart on time for outbound passengers, and wait curbside while groups collect luggage. On-airport parking is available at EAU; larger airports have designated charter bus zones.

We serve schools, universities, sports teams, businesses, wedding parties, church groups, senior citizens, military units, and nonprofit organizations. Whether you’re planning a field trip, corporate outing, athletic event, conference, or family reunion, we have a bus that fits your group size and budget. Custom itineraries and multi-day trips are welcome.

We provide transportation for school field trips, sports team travel, corporate events, weddings, concerts, festivals, church outings, airport transfers, and multi-day tours. Common destinations include UW–Eau Claire, Pablo Center, Carson Park, Oakwood Mall, and local breweries. We also handle out-of-town trips to Minneapolis, Madison, and Wisconsin Dells.

We operate in Eau Claire and all nearby cities, including Chippewa Falls, Menomonie, Altoona, Osseo, and Durand. We also serve regional destinations like Minneapolis–St. Paul, Rochester, La Crosse, Wausau, and Madison. Out-of-state trips to Chicago, Milwaukee, and the Twin Cities are available. No matter where your group is headed, we can provide reliable transportation to any city or town in the region. Just give us your itinerary, and we’ll handle the rest.